NEW ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR EXAM FEE, ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR EXAM SIMULATIONS

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Google Associate Google Workspace Administrator Sample Questions (Q43-Q48):

NEW QUESTION # 43
The innovation team at your organization has a dedicated room with prototype equipment. You need to make the room bookable, add the equipment, and ensure that there are no booking conflicts. Only the innovation team and the sales directors can access this room. What should you do?

  • A. Create a Google Group for the innovation team and another Google Group for sales directors. Share the room's calendar with both groups.
  • B. Create a Google Calendar event for the room. Share the event with the innovation team and sales directors.
  • C. Create a separate Google Calendar resource for the room. Manually manage booking requests from both teams.
  • D. Edit the Google Calendar settings for the room resource. Adjust the permission settings so only the innovation team and sales director group can view and book time on this calendar.

Answer: D

Explanation:
By creating a dedicated Google Calendar resource for the room and adjusting its permission settings, you can ensure that only the innovation team and sales directors have access to book the room. This approach allows for centralized management of room bookings while preventing conflicts, as Google Calendar will automatically handle scheduling and prevent double-bookings.


NEW QUESTION # 44
The legal department at your organization is working on a time-critical merger and acquisition (M&A) deal. They urgently require access to specific email communications from an employee who is currently on leave. The organization's current retention policy is set to indefinite. You need to retrieve the required emails for the legal department in a manner that ensures data privacy. What should you do?

  • A. Instruct the IT department to directly access and forward the relevant emails to the legal department.
  • B. Use Google Vault to create a matter specific to the M&A deal. Search for relevant emails within the employee's mailbox. Export and share relevant emails with your legal department.
  • C. Temporarily grant the legal department access to the employee's email account with a restricted scope that is limited to the M&A-related emails.
  • D. Ask a colleague with delegate access to the employee's mailbox to identify and forward the relevant emails to the legal department.

Answer: B

Explanation:
Using Google Vault to create a matter specific to the M&A deal allows for legal, secure, and privacy-compliant retrieval of emails. You can search for the specific emails related to the merger and acquisition, export them, and share them with the legal department without granting direct access to the employee's mailbox. This approach ensures both data privacy and compliance with organizational policies.


NEW QUESTION # 45
The names and capacities of several conference rooms have been updated. You need to use the most efficient way to update these details.
What should you do?

  • A. Delete the existing resources and recreate the resources with the updated information.
  • B. Export the resource list to a CSV file, make the changes, and re-import the updated file.
  • C. Add the modified rooms as new resources. Tell employees not to use old rooms.
  • D. Edit each resource in the Google Admin console.

Answer: B

Explanation:
Exporting the resource list to a CSV file, making the necessary updates, and then re-importing the file is the most efficient method for updating multiple conference rooms at once. This approach allows you to make bulk updates quickly without needing to edit each resource individually or delete and recreate rooms. It also ensures that the updated information is applied to all affected rooms at once.


NEW QUESTION # 46
Your company's sales team writes many business proposals in Google Docs. They want to streamline the proposal process by using templates. You need to create a document template with pre-populated sections that the sales team can access. What should you do?

  • A. Enable organization branding in the Admin console. Create the templates in Google Drive. Add the templates to default themes and templates for the entire organization.
  • B. Create the templates in Google Drive and download the files as PDFs. Upload PDF files to a drive shared with your sales team.
  • C. Create the templates in Google Drive. Grant edit access to the sales team.
  • D. Create the templates in Google Drive. Make a copy for each sales representative. Transfer ownership of each template to the sales representatives.

Answer: A

Explanation:
To create document templates with pre-populated sections that the sales team can easily access and use to streamline their proposal process, the most efficient and centrally managed approach is to utilize the Google Workspace template gallery. This involves enabling organization branding (though not strictly required for basic templates, it's often associated with organizational templates) and then adding the created templates to the default themes and templates for the entire organization or specific groups.
Here's a breakdown of why option C is correct and why the others are not the ideal solutions:
C . Enable organization branding in the Admin console. Create the templates in Google Drive. Add the templates to default themes and templates for the entire organization.
This option leverages the built-in template gallery feature of Google Workspace. By creating the templates in Google Docs (which are stored in Google Drive) and then adding them to the organization's default themes and templates through the Google Admin console, you make these templates easily discoverable by all users (or a specific organizational unit) when they go to create a new document from the template gallery. Enabling organization branding can help customize the look and feel, but the crucial part is adding the templates to the gallery.
Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation provides detailed instructions on "Create and manage document templates for your organization." This documentation explains how to prepare a document as a template in Google Drive and then submit it through the Admin console to the template gallery, making it available to users within the organization. Topics covered include:Submitting templates to your organization's gallery: This process involves going to Apps > Google Workspace > Drive and Docs > Templates in the Admin console.
Setting up a custom template gallery: The documentation guides administrators on how to manage the templates that appear for their users.
Organizational units: Templates can often be made available to specific organizational units, allowing for tailored templates for different teams like the sales team.
A . Create the templates in Google Drive. Grant edit access to the sales team.
Granting edit access to the sales team on the master templates is problematic. It could lead to accidental or intentional modifications of the original templates, causing inconsistencies and requiring ongoing management to ensure the templates remain in their intended state. Users should ideally create copies of the template to work on, leaving the original template untouched.
Associate Google Workspace Administrator topics guides or documents reference: Best practices for file sharing and collaboration in Google Drive emphasize providing appropriate levels of access. For templates, the goal is usually for users to use the template to create new documents, not to edit the original.
B . Create the templates in Google Drive. Make a copy for each sales representative. Transfer ownership of each template to the sales representatives.
This approach is inefficient and difficult to manage. Creating and transferring ownership of individual copies of the template to each sales representative would be time-consuming for the administrator. Furthermore, if the template needs to be updated, each individual copy would need to be modified, leading to version control issues and inconsistencies across the sales team.
Associate Google Workspace Administrator topics guides or documents reference: Google Drive's sharing and ownership features are designed for collaborative work on documents, not for distributing and managing templates in this manner. Centralized management through the template gallery is the recommended method.
D . Create the templates in Google Drive and download the files as PDFs. Upload PDF files to a drive shared with your sales team.
Saving the templates as PDFs defeats the purpose of having editable templates. The sales team would not be able to easily modify the pre-populated sections or add their specific proposal details to a PDF. Templates are meant to be starting points for new, editable documents.
Associate Google Workspace Administrator topics guides or documents reference: Google Docs is designed for creating and editing documents. Templates are a feature within this editable format, allowing users to start with a pre-structured document that they can then customize. PDFs are for final, non-editable versions.
Therefore, the correct approach is to leverage the Google Workspace template gallery to provide a streamlined and centrally managed way for the sales team to access and use the proposal templates. This is achieved by creating the templates in Google Drive and then adding them to the organizational templates through the Admin console. While enabling organization branding is mentioned in option C, the core functionality relies on the template gallery feature.


NEW QUESTION # 47
A new user at your organization is unable to access Google Meet. You have verified that the user's account is active and the correct licenses are assigned. You need to resolve the access issue. What should you do?

  • A. Check the user's browser settings to ensure that Meet is not blocked.
  • B. Restart the user's computer to refresh their network connection.
  • C. Instruct the user to clear their browser's cache and cookies.
  • D. Verify that Meet is enabled as a service for the user's account in the Admin console.

Answer: D

Explanation:
To resolve access issues with Google Meet, it's important to verify that Google Meet is enabled as a service for the user's account in the Admin console. Sometimes, individual services may be disabled for specific users or organizational units, even if the user has the correct license assigned. Ensuring that Google Meet is enabled for the user's account will grant them the necessary access to the service.


NEW QUESTION # 48
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